Texas vegfest Volunteer roles

We have multiple volunteer positions available!

Review the list below to learn what volunteer roles we have available. To learn more about volunteer opportunities, head to our Volunteer Responsibilities Page. Can’t participate at Texas VegFest? Sign-up to volunteer at our monthly Volunteer Workdays! 

VOLUNTEER SIGN-UP

volunteer responsibilities

Volunteer workdays

PARTICIPANT CHECK-IN & OUT

• Check-in participants
• Check-out participants
• Collect Balances
• Booth Rentals
• Participant Questions & Assistance

LECTURE AND DEMO TEAM

• Assist presenters with their prep, set-up, presentation, clean-up and break-down
• Direct attendees in and out of presenter room 
• Keep room clean, organized, and on schedule
• Answer presenter and attendee questions
• Ready presentation and sound equipment
• Keep are quiet during presentations

PARTICIPANT CARE TEAM

• Assist Participants after they check-in to their booths 

• Assist Participants with set-up, logistics, and break-down

YOUTH AREA

• Assist Youth Area Participants with load-in and set-up of youth area activities
• Keep activity schedule on time and advertise activities to attendees

SWAG BAG TEAM

• Stuff bags before the event
• Distribute bags during the event using our ticket system

MARKETING TEAM

• Online and Street Team promotions
• Help with social media and print ads creation and distribution

SALES TEAM

• Contact potential participants with event details
• Sign participants up and collect payment

SET-UP AND BREAK-DOWN TEAM

• Set-up on site in the days before the event
• Break down the hours after the event as well as the day after

ADMIN AND INVENTORY TEAM

• Organize, label, inventory, and order supplies before the event
• Store event supplies, maintain inventory, and keep admin office organized during the event

ADMISSION GATE TEAM

• Greet all attendees as they enter the festival 
• Keep count of all attendees that enter 
• Provide details about the event, our swag bags, and where public donations go 

INFORMATION BOOTH TEAM

• Share information about veganism, Austin, and Texas VegFest! 
• Keep booth and print outs of all our resources organized and accessible 

RAFFLE TEAM

• Help attendees complete demographic survey to be entered into our raffle
• Display raffle items and answer question about the items

MERCH TEAM

• Sell event shirts and merchandise
• Take stock and inventory of supplies and sales made

PARKING AND GATE TEAM

• Keep utility gate guarded to make sure no trucks or attendees enter unless authorized
• Watch over main parking lots to make sure vendors have room to unload safely and that the lots don’t overfill

VOLUNTEER COORDINATION TEAM

• Coordinate with volunteers before the event to prepare them for their shift
• Check volunteers in and out of their shifts during the event

RUNNER TEAM

• Provide on-site assistance to all areas during event as needed
• Task range from going to the store, transporting equipment or supplies from one end of the venue to the other, and helping set up or break down various items

PHOTOGRAPHY AND VIDEOGRAPHY TEAM

• Take videos of event set-up process and during the event to use for media promotions 
• Take photos of event set-up process and during the event to use for media promotions 

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